Monitoring and evaluation (M&E) represents the base on which key decisions are made regarding project implementation and continuation. Yet regardless of its key importance and fundamental role it places in improving the efficiency and effectiveness of NGO actions, it is often a weakness of many organizations.  Throughout the past three years, Pact Brasil has had extensive experience monitoring over thirty NGOs conducting HIV/AIDS prevention work in Brazil and Peru. While the methodologies used for implementing activities are often well designed, it has been clear that the NGOs in large part lack effective monitoring and evaluation systems to clearly demonstrate the results and reach of their actions.

In response to this, Pact Brasil developed a M&E workshop in 2006 specifically directed at NGOs working in HIV/AIDS prevention and based on the models for M&E systems used by Pact worldwide in addition to the National STD/AIDS Program and Center for Disease Control and Prevention (CDC) in Brazil. The workshop has a practical focus, with the broad goal of incorporating M&E into the organizational culture of NGOs and providing them with the instruments necessary to effectively and efficiently monitor and evaluate their activities.  To date, Pact Brasil has successfully facilitated 16 M&E workshops to over 200 participants.

In our experience, we have noted that perhaps the most difficult indicators are those related to the quality of life of PLHIV. At a time when approximately 165,000 people are currently receiving antiretroviral therapy (representing  nearly 100% of formally reported cases of PLHIV in need of treatment), the importance of working in complementary areas to improve the quality of life of PLHIV is becoming increasingly apparent. In São Paulo, the state with the largest concentration of registered AIDS cases in the country, countless NGOs are currently implementing important actions with PLHIV. As such, NGOs focused on providing services for PLHIV are currently grappling with establishing measurable and appropriate indicators to measure their results in the area of quality of life, stigma and discrimination and social inclusion. This has been a challenge given two factors: 1) This is a relatively new area in Brazil which there are few technical references 2) Indicators of results in these areas tend to rely on the application of specific instruments and surveys which NGOs do not have access or knowledge. Due to Pact’s programs focused on PLHIV and the knowledge accumulated, we are positioned to provide this specialized technical assistance in the area..

The goal of “Positive Results! Building M&E Capacity of NGOs in São Paulo” is to strengthen the M&E systems of 16 NGOs in the São Paulo region, prioritizing those NGOs whose actions focus on PLHIV. To achieve this goal, Pact Brasil will update, improve and adapt our current materials used for M&E workshops to include more specific information regarding NGOs working with PLHIV and development of a toolkit of M&E tools for this population. In addition, to ensure that NGOs put into practice what they have learned, Pact will monitor NGO activities post-workshop and test and validate tools for M&E of NGO activities with PLHIV. The final toolkit will be shared with NGO partners and government officials from the city and state HIV/AIDS programs to ensure they are widely disseminated and used.

General objective:

Contribute to implementing an organizational culture of monitoring and evaluation among NGOs in São Paulo, prioritizing NGOs that work with people living with HIV/AIDS. 

Specific Objectives:

1. Increase knowledge regarding the development and implementation of comprhensive monitoring and evaluation systems among NGO’s who work with HIV/AIDS through dynamic and participatory workshops.

2. Expand access to quality tools available for monitoring and evaluating NGO actions for PLHIV.